If you’re looking to address some common business-critical problems, you need to learn about document management. Document management captures physical documents by scanning and indexing your data in a secure and organised manner. The benefits of document management speak for themselves and are guaranteed to solve the needs of your company.
A typical office environment involves searching through file cabinets to find information. If someone didn’t return a particular file to the right place or misplaces it, it can cause a spiral of disorganisation. Document management organises data on cloud based software. Files are indexed with specific key words to make retrieving a document quick and easy. Digitally stored data also protects you from the common problem of lost papers. Efficient and secure document retrieval will create a more productive office.
If your budget takes a hit from monthly printing costs, you can fix it with document management. With cloud software, employees can share files digitally without printing. Collaboration is much easier to foster when team members aren’t waiting for a physical document to be passed around and edited. Right away, you will be able to save through printing reduction.
In a paper based office, you are always under threat of unprotected data. Whether someone steals a peek at information left in a printer tray or unsecured file cabinets, your paper documents are susceptible to prying eyes. Document management securely stores your data on an off site server. Not only does this protect you from data theft, but you also have a data recovery plan in case of a natural disaster such as a fire in your office building.
If you’re ready for a system that organises your office while reducing your budget and securing your data, you’re ready for document management. Call us today to learn more!