Taking your office from paper to digital is a major step in today’s modern business. While the benefits are many, the initial change can be hard for people to embrace. With document management, you can go paperless, streamline workflows, and maintain an archive system digitally stored in the cloud. To make the digitisation of your office successful, you need to have all your employees on board. Read to learn about how people make document management work.
Before you can get people to transition to a digital office, you need to understand why they use paper in the first place. Most of the time people prefer paper documents because they want to read and save them. Paper can also be written on or signed for legal purposes. Lastly, people can share paper with others. Now, consider these reasons and ask yourself if these processes can be completed digitally. While you know the answer is yes, the goal is to get people to embrace digital methods even though they may be ingrained in the physical experience of paper.
When it comes time to implement a document management system you will want to assess where paper documents exist and who is using it. Ask yourself the following:
-Where is paper being used to communicate with people? -Which of your teams or individuals are impacted by paper the most? -What information is shared by paper? -Which individuals can help with digitisation?
The answers to these questions will assist you in helping teams or person transition from finishing projects over a paper to collaborating via the cloud. When people realise the benefit of having all of their files stored and organised digitally they will embrace document management.
For more information about streamlining workflows with instant access to information. contact us today!