Time is our greatest resource. With time we can come up with ideas, implement them, and finally, watch the fruition of these ideas. Therefore it can be said that with more time the more successful we will be. Document management is the process of filing away digitally scanned documents. In consideration of time spent in the office, document management can be the solution to finally capturing more productive moments. Below are three ways that document management can save your office time.
1.Search in a second. A computer will be able to search through your digitally filed documents faster than a human eye. Optical Character Recognition (OCR) takes scanned documents and creates digital entries. This advanced technology allows the computer to index your files. OCR creates a system that sorts through data much faster than any human. By creating a quicker search time, it also eliminates some of the frustration that can occur when looking for a physical paper file.
2.Eliminate distance. As minuscule as the walk to the file cabinet may be, there is still something to be had about capturing those few minutes between the desk and the files. Distractions abound in the office and can impede on productivity. On the larger scale of things, document management can bridge the gap between offices in different areas. By having all your documents digitally available, you streamline the process of searching and sharing.
3.Secure your data. Lastly, the best was to save time is through prevention. You can secure your documents by setting passwords filtering which employees are allowed access to what. Document management also ensures your documents are saved digitally which is the best backup of all.
Since it is not the case that we have an infinite amount of time, we cherish what we have available to us. Document management allows you to search quickly, share no matter the distance between people, and secure your documents digitally. This is a solution to saving time that may be right for you. Contact us today to talk about our document management options.