When things are done a certain way over a long time, it can be hard to enact change. This is often true about the way businesses handle paper documents and their filing systems. Once you understand all the benefits of document storage you will see how it can simplify your business.
Depending on your industry you probably have to adhere to an archival policy. Keeping documents for a given period of time, whether it’s two years or ten, can create space issues within your office. Document storage allows companies to get rid of paper by scanning documents into an organised database. These archives are easy to search, and information can be found quickly. So not only have you cleaned up your file cabinets but with document management, less time is wasted searching for information.
With paper, it’s not difficult to lose information. Anywhere from the printer to the filing cabinet and whichever desk in between, documents are lost all the time. By storing information electronically, you ensure that you have a safe resting place for your files. You can even mimic your previous filing structure with document storage.
Information stored in file cabinets and kept on paper is not always secure. It’s almost impossible to constantly monitor who has access to physical documents. With document storage, you can secure information in an online setting. You can also limit access to authorised users as well as track who has updated or edited documents.
Have you been looking for solutions to problems with paper documents? Implementing document storage as a tool to streamline workflows and secure your data is an excellent choice. For more information on how your business can benefit from document management, call us today!