As digital processes take over both our professional and personal world, one might wonder if we need paper at all. Multifunction printers have been a staple tool in keeping offices running. Even though technological advances have changed the landscape of business, we still need multifunction printers. Here are three reasons why:
Most offices have or will have a document management system in place. Document management is a beneficial tool that allows companies to scan and archive documents on a server where their employees can access them. This system helps companies reduce waste and costs, but that doesn’t mean it eliminates the need for paper. Some tasks require ink signatures or the ability to pass around a copy. Paper will not lose its place in the office no matter how far we advance digitally.
Inside every multifunction printer is a hard drive that stores data from previous print jobs. Unprotected, this data can be at risk for theft. Luckily multifunction printers have security measures you can put in place to protect your information. Authorised users with special access and passcodes are all part of keeping your data safe.
A multifunction printer combines all the machines your office needs. Instead of filing your building with an individual printer, fax, copier, and scanner, you can have one concise tool. Office space with less clutter is seen as more tranquil and looks better to visiting clients. Don’t forget about the energy savings costs as well. You can count it as a step towards increased sustainability.
Paper is still a commodity in the business world and isn’t headed out the door anytime soon. If you are looking for a new multifunction printer and want to learn more, call us today!